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How to edit your faculty web page

  1. Go to the IAB Faculty front page (http://faculty.iab.uaf.edu)

  2. Login to your account using the link at the top right

    1. your username is the same as it was on Mercury -- probably “firstname_lastname” to provide backward compatibility with your old Mercury web page.

    2. if you haven’t changed it yet, your password is “ygoloib”, that’s biology backward.

    3. to change it, click on the Edit tab while you are at the first page after logging in.  If you aren’t on that page, click on your username at the top right, then on the edit tab.  Change your password here (you will need to know the current password).

  3. Click on the IAB logo in the header, or the little home icon at the top left, to get back to the front page, with the list of faculty pages that have been created.

  4. Choose your page and click the Edit tab.

    1. there are 4 tabs within the edit screen:

      1. Contact Info is where you edit the information in the left column of your page.

        1. you can upload a PDF of your CV in this section, if you’d like. Give it a title (e.g. “Complete CV for John Doe”) and that will be the text of the link.

        2. if you have a web site for your lab (e.g. The Molecular Ecology Lab), you can add a link to it and a title here as well.

        3. if you have a ResearchID account, and would like the widget to appear in your Contact Info column, log into your account, click on the embed code, and send that code to the IAB Web Team at uaf-iab-web@alaska.edu. Because of security issues, this needs to be done by the administrators.

        4. other fields are pretty self-explanatory.

      2. Images is where you can upload new images.

        1. we added some placeholder images. It’s is university policy to include photographer credit - use only images you have permission to use and always give credit.

        2. to change an image, first remove the one that is there.

        3. the banner image must be 950 pixels wide, and between 100 and 300 pixels high.

        4. the mugshot image must be 230 pixels or less wide, and 460 pixels or less high.

      3. Content -- this where you can add info that appears on the tabs in the main section of the page.

        1. some fields/tabs are computed from the IAB database, and as such, are not editable by you directly and don’t appear in this section. These include Research, Media, Current Students, Current Postdocs. You can submit updates to these areas by emailing the webteam at UAF-IAB-Web@alaska.edu, or by using the appropriate online submission form (see #5 below).

        2. Enter data into the appropriate fields. The tab will not appear if there is no data in the field.

        3. IMPORTANT -- if you are pasting from Word (e.g. your CV), choose the ‘Paste from Word’ icon on the toolbar (hover over the icons to see what they are). That will strip out most of the hidden formatting codes that are sure to affect the display.

        4. If you have a Google Scholar or PubMed profile, add the URL and a title in the Publication Profile field. It will appear at the top of your pub list.

        5. The IAB and UAF logos will automatically appear on the footer of your page. You have the options of adding other, such as B&W, AKCFWRU, TFS, CANHR, etc. in the Foort Logos field.

      4. Admin Only -- don’t change anything here. It will bust your site.

    2. Publications -- If you want to add a publication to your list:

      1. Note that when you are logged in, you have several export options listed under each pub

      2. To add a publication, click the Add content link at the top left of the page. This will take you to the Biblio module. There are five ways to add a pub:

      3. DOI Lookup: If you know the DOI number, you can use the DOI Lookup option.

        1. You will have to sign up for a CrossRef account and add your CrossRef ID (which is the email that you used to create the account) to your Drupal account (links are provided under the DOI Lookup option).

        2. Once you have added your CrossRef account ID, you can add a DOI to the lookup field.

      4. Paste BibTex Record: To paste from a database export file

        1. If your pubs are in a database, you can export them in RIS or BibTex format, and paste each record (one at a time) into the appropriate field.

      5. PubMed Lookup:

        1. If you  know the PubMed ID for the paper, type or paste it here.

      6. Paste RIS Record:

        1. If you can’t export a record in the BibTex format, you can try the RIS format here.

      7. To enter a pub manually, select a Publication Type (e.g. Journal Article) from the drop-down menu and enter the information.

        1. note that there are several tabs on the left

        2. enter the title at the top

        3. enter authors on the author tab

        4. enter publication details on the publication tab

        5. if you know the DOI number, enter it on the locators tab.

        6. make sure that you add your user name in the username tab field, otherwise it won’t show up on your list.

        7. click save at the bottom of the page

      8. Using Google Scholar to enter a pub:

        1. find the pub on Google Scholar

        2. click the Cite link underneath the citation.

        3. choose Import to BibTex -- it will open in a text-based window.

        4. copy the text in BibTex format.

        5. go back to Add Content on your web page

        6. add the record to the database using Paste BibTex Record (see above).

      9. IMPORTANT: On all these methods, you must add the authors using the Username Tag field -- this is what connects a pub to a faculty web page.

      10. If you want add a lot of pubs, and you use a database like EndNote, export the ones you want to add in BibTex format, and send the file to Jock.

      11. IMPORTANT: Note that this does not update the IAB pub database, please send a PDF to Marie (methoms@alaska.edu).

      12. If you have a Publication Profile account (e.g. Google Scholar or PubMed), you can add a link that will show up at the top of your publications tab.

        1. Copy the URL from your profile and paste it into the URL field.

        2. Type some text into the Title field (e.g. “Google Scholar Profile” or “PubMed Profile”).

      13. How to create a Google Scholar profile:

        1. Log on to your Google account

          1. This can be your UAF Gmail account or

          2. Your non-UAF Google account, if you have one

        2. Using a browser (FireFox, Chrome, Safari, etc.) , go to: http://scholar.google.com/

        3. Select "My Citations."  The icon is at the top, center of the browser page, just above the words "Google"

        4. Select "edit" and enter your name, select "save."

        5. Select "edit" and enter "University of Alaska Fairbanks", select "save."

        6. Select "edit" and enter your email, select "save."

        7. Your profile is automatically "public." Please keep your profile public.

        8. Select "Add homepage" and add your homepage link.

        9. Select "change photo" and follow the instructions to upload an image of yourself.

  5. There are several tabs or portions of tabs on your web page that are populated from the IAB database, and hence are not editable from here:

    1. Research tab -- this tab is populated from the IAB Research Projects database.

      1. To add projects, use the Submit Your Research online form (http://www.iab.uaf.edu/research/submit_research.php)

    2. People tab

      1. Current grad students and current post-docs are populated from the IAB People database. These two categories are updated by the Biology and Wildlife department (for grad students) and the IAB HR office (for postdocs). Please contact them for updates.

      2. Former grad students and postdocs can be added manually here.

    3. Media tab

      1. News releases from the IAB Information Office are automatically added from the database.

      2. IAB In the News items are automatically added from the database.  If you have an item that hasn’t made it into the database yet, please use the Submit News online form at http://www.iab.uaf.edu/news/submit_news.php.

  6. Make sure that you let the web team know when you are ready to change the URL in the directory -- we don’t automatically do that, so that you have the time to make sure your site is accurate and up to date.